Frequently Asked Questions

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T32 Training Grants

I want to pay our pre-doctoral trainees using object code 01-80 in order to provide additional benefits as an incentive to attract highly qualified candidates. Is this allowed on either the T32 Training Grant or from department funds?

No. Per the NIH Grants Policy Statement, trainees are not employees and can only receive stipends and health insurance. Per UW policy, pre-doctoral trainees must be paid under object code 01-90 or 08-02. Please see PAFC’s additional guidance on T32 Training Grants for more information.

We overpaid a trainee on stipend and fringe. Rather than making the trainee pay us back, is it allowable to transfer excessive stipends or fringe benefits from the T32 grant to a department budget?

No. While transferring excessive stipends or fringe benefits to a department budget will result in charging NIH the appropriate amount of costs, the trainee is still receiving additional stipends and fringe benefits. Additional benefits paid to a trainee may indicate an employer-employee relationship, which is not allowed under NIH policy. Also, trainees must be treated consistently across the University, regardless of the financial condition of the department. Please see PAFC’s additional guidance on T32 Training Grants for more information.

The post-doctoral trainee on our T32 award was paid the correct amount of stipend but was paid out of object code 01-20, not 01-50. Is this allowable?

No. Per NIH and UW policy, trainees must be paid the correct stipend amount and the stipend must be paid from the correct object code. Object code 01-20 is reserved for Auxiliary Teaching Staff Salaries only; payment under this object code indicates an employer-employee relationship, which is not allowable on T32 awards. If a trainee is not paid under the correct object code (01-50 for post-docs; 01-90 for pre-docs), the trainee will receive fringe benefits that are unallowable under NIH policy. Please see PAFC’s additional guidance on T32 Training Grants for more information.

For NRSA Training Grants or Fellowships, is the $100 lump sum payment made to Academic Student Employees (ASEs) as part of the 2018 negotiated agreement an allowable cost?

No. NRSA Trainees or Fellows are not employees and as such receive a stipend and not compensation. This payment is considered to be compensation (charged to Object Code 01-80) and Trainees/Fellows cannot receive compensation. If this cost has been allocated to a NRSA Trainee or Fellowship Award, it must be removed from this Award and allocated to another department budget.

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